AdLink is the administrative platform that is used to set-up and oversee all
aspects of the running GAP software. The tool is used to assign identifying "tag"
numbers to staff, equipment, members, and other assets. The administrator is trained
by a registered GAP technician who assigns a block of PIN numbers to the course.
These identifying tags are assigned security clearances and an account is opened for
the person or asset.
AdLink must be set-up and commissioned by a registered GAP technician. It is suggested
that all department managers be present during this time. Bringing the platform "online"
is possible only after the communication grid has been installed, tested and operational.
Every person, module, equipment or asset is assigned a "tag" PIN idenification number.
This identifier supplies information about the wearer, tracks its location on the course,
monitors hours of activity, schedules new activity, allows for communication and more.
This number is also associated with security levels, which allow or disallow access to
specific areas. Although the AdLink administrator may assign these numbers, blocks
of numbers are assigned to department managers, such as the superintendent, who will then
assign staff and equipment the appropriate PIN.
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AdLink
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Security Level Assigning
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Security levels are assigned to staff and members. This allows for access to specified
areas of the GAP administration platform and/or grounds. A security reader is located in
restricted areas, such as offices, washrooms, maintenance yard, storage areas, etc.
The administrator enters a security level during the set up of a new account. Tags can
be programmed to send an alarm if access is being attempted to restricted areas.
The administrator uses this portal to set up new accounts. Primary accounts are given
to department managers, such as the golf course superintendent. Associated with this
account are blocks of PIN numbers, which the super then assigns to staff and
equipment.
The administrator uses this portal to review and update membership accounts.
Security access modifications, due rates, contact information and
account history are some of the things that can be accessed here.
The administrator uses this portal review and update administrave staff accounts.
Security access modifications, pay rates, contact information and
shift information are some of the things that can be changed here.
The accounting platform can be linked to a course's existing accounting solftware to
help track financial activity. A GAP system can also be custom designed to the
course's specifications.
The administrator uses this portal to review and update staff, membership and
equipment accounts. Security access modifications, pay rates, contact information and
shift information are some of the things that can be changed here.
The administrator uses this portal to track financial transactions from processed
sales receipts remitted by administration, clubhouse, pro-shop or maintenance yard.
Re-order characteristics can be programmed into the platform to generated new
purchase orders based on depleting stock.
The administrator uses this portal to track staff hours. It is linked with the
other components to track working hours of all golf courses employees. Time is
activated in a variety of ways, and is selected as an option for the golf course.
Wall mounted time racks, with rechargeable tag slots are one option. Another system
starts the clock when the tag enters the property, or changes location if tags are
stored on the course at night. Timekeeping can also be used to track equipment usage
and is linked to the locating and tracking function.
The administrator uses this portal communicate with all staff or members that are on
course. The sender composes the message and sends it to the low-power LCD modules used
by staff and members. Pre-written emails reflecting commonly sent messages are accessed
from a list in the System Text Messages (STM) directory.
GAP Purchase Orders (GPO) are used by administration, staff and members to submit
orders. The menu option in the PlayLink module it used by members or staff to order
refreshment from the clubhouse. Members use them in the clubhouse or pro-shop. PO's
are also used by the superintendent to order supplies. Submitted PO's undate
inventory and generate re-ordering forms accordingly.
The Suggestion Box is used by any member or staff to request added functions to
GAP. The administrator and GAP support team will review the recommendation and
update the GAP software if deemed viable. It is also used by the administator to
directly contact GAP in regards to requested modifications.
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